Sometimes, it just makes sense to host your meeting somewhere outside the office. With so many distractions, people working in different locations and other logistics challenges, it can be nearly impossible to stay focused and have productive meetings or events in your own conference rooms or those of the local hotel.
Unfortunately, it can take real effort and resources to host a successful off-site meeting or team event. So, if you're going to do the work of hosting a business event, we thought it might be helpful to put together some suggestions on how to get the best results with the least effort:
Choose an event venue that's in the business of hosting groups your size. You don't want to be the anomaly or their first event. Make sure that the venue understands the unique needs of business events like yours
Find a venue where the breaks or non-work events are as good as the core event. You want your attendees to be able to stay engaged, get energy from the time between scheduled sessions
Let the venue help with the food and other event logistics. They usually know the best local vendors - like food, lodging, equipment rentals, entertainment, etc. You don't have to reinvent the wheel on corporate event management
Pick up the phone and call the venue. In a very digital world, many people prefer and even expect on-line only experiences. However, most of the time there is significant value from speaking with someone at a venue you're considering for your meeting space. Even a quick conversation will help you understand "the lay of the land" better than most web research could
Plan to show-up early on the first day of your meeting space rental so you have time to walk through and make any necessary adjustments and stay a bit after on the last day to ensure that any unresolved billing or other issues can be quickly addressed
We hope that these simple recommendations can help you book event space more effectively for your next meeting.
If you are looking for a truly unique, yet convenient full-service event rental space, we invite you to consider Princeton Lavender farm. We have both indoor and outdoor meeting areas and can host groups as small as 10 people to over 200 people. We specialize in hosting corporate events, weddings and live music performances.
Only 2 miles from the towns of Princeton and Lawrenceville, Princeton Lavender comes with many lodging, catering and entertainment options nearby. On our farm, we have activities available all year for our guests - from spending time with our goats, alpacas, chickens and pony, to learning about, picking or making products with Lavender.
We’re just minutes from dozens of interesting local activities like kayaking, hiking, museums, parks, Princeton University, shopping malls, historic sites, escape rooms, hatchet-throwing, and theaters (movies and live).
We also have lots of indoor and outdoor space for a wide variety of activities. We have new, climate-controlled restrooms and many furniture and seating options available to meet your requirements.
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